Privacy Statement
Smart Sourcer Limited understands that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits our site and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law.
This Privacy Statement applies to our use of any and all personal information (data) collected by us in relation to your use of our site. Please read this Privacy Statement carefully and ensure that you understand it. You should read this in conjunction with our Terms & Conditions and Cookie Notice.
1. About us
Our site is owned and operated by Smart Sourcer Limited, a limited company registered in England under 15254634, whose registered address is 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ. Smart Sourcer Limited is the controller for all personal data collected on this website.
2. What information do we collect?
2.1. Information you provide to us
You may voluntarily provide personal information to us, for example, when you complete your profile. Depending upon your use of our site, we may collect some or all of the following data:
a) your name;
b) your photo;
c) your town and post code;
d) contact information such as your email addresses, telephone number and Skype id;
e) right to work in the UK;
f) if you use a video to promote yourself;
g) your role preferences and supporting location, salary and employment preferences;
h) your job experience, such as roles, industries, management skills, and technologies;
i) your competencies;
j) your qualifications and achievements;
k) your 360° feedback to support your experience and competencies;
l) your referrals to colleagues to join the website;
m) any other personal information you may disclose to us on this website.
2.2 Technical information
Some information will be also collected automatically by our website, such as:
- IP address;
- operating system, web browser type and version;
- information about which pages you visited (although we only use this in an aggregated form)
- a list of URLs starting with a referring site, your activity on our site, and the site you exit to;
For further details, please see our Cookie Notice.
3. How do we use your information?
We use information about you:
a) to provide the information, products and services that you request from us;
b) to ensure our website content is presented correctly to you via your device and browser;
c) to allow you to use our online recruitment services if you want to;
d) to provide job-related alerts to you, or to notify you about any charges;
e) to contact individuals by telephone who work in key roles within businesses which we believe may be interested to hear about our services.
You may browse certain areas of our website without providing any information. However, to use all features and functions available on our site you may be required to submit certain personal information. If we need to collect personal information to carry out a certain service, such as to enable you to set up your profile, we will tell you at the time.
4. The lawful bases we use for processing your information
We ensure that your personal information is processed lawfully, fairly, and transparently in line with data protection regulations.
We only process your personal data if at least one of the following lawful bases applies:
a) the processing is necessary for the performance of a contract with you, or in order to take necessary steps at your request prior to entering into a contract;
b) the processing is necessary for compliance with a legal obligation to which we are subject;
c) the processing is necessary to protect the vital interests of you or of another person;
d) the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
e) the processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, however we will not process your data in this way if these interests are overridden by your fundamental rights and freedoms.
f) when you have given consent to the processing of your personal data for one or more specified purposes. When consent is used you have the right to object to the processing of your information at any time.
5. How and where do we store your information?
We store and process personal data with the UK and/or the European Economic Area (EEA). Data transfers between the UK and our service providers within the EEA are covered by the data adequacy agreement between the EEA and UK.
6. How do we protect your personal information?
6.1. We take the protection of your personal data very seriously and we take appropriate steps to ensure your personal data is stored in a secure environment to prevent any unauthorised access. Whenever we use external data service providers to process personal data on our behalf, we have appropriate agreements in place to protect the data. Any data transfers between us and our external service providers are conducted by secure means.
6.2. You also have a part to play in making sure your data is kept secure. If you use a password to access the S system, you must keep it confidential. Please don't share it with anyone.
7. How long do we keep your information?
We only keep your personal data for as long as we need to in order to use it as described above. In any event, we will conduct regular reviews to ascertain whether we need to keep your personal information. Your personal data will be deleted if we no longer need it.
8. Do we share your information?
We will only share personal details with a recruiting organisation, if that person has requested to be put forward for a specific role with a specific organisation. We provide these details to enable the recruiting organisation to make contact directly with the person for recruitment purposes only.
We will not share your personal information with any third parties for them to use for their own marketing purposes. We may disclose your personal data if required to do so by law.
Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations under data protection laws.
9. Your rights
Under data protection law you have the following rights.
a) To be informed of what data processing is taking place;
b) To request access, correction or deletion of your personal information held by us;
c) To request that your personal data be transferred to another organisation;
d) To request us to restrict the processing of your information;
e) If and when consent is used as the lawful basis for processing your personal information, you have the right to object to the processing at any time.
You also have the right to complain to a Supervisory Authority. In England and Wales this is the Information Commissioner's Office (ICO) which can be contacted through their website at www.ico.org.uk. However, if you do have a problem with any aspect of our service, or wish to make a complaint, we would be grateful if you would approach us in the first instance and give us the opportunity to resolve it for you.
To exercise these rights, or if you have any other questions about our site or this Privacy Statement, please contact us at enquiries@smart-sourcer.com.
10. Making sure our messages are relevant to you
If you have created a Talent Profile with us and agreed to receive job alerts, we will do our best to make sure any jobs we notify you about are relevant to you. To do this, we may use the personal information you have provided to help us understand your experience, qualifications, and interests better, as this helps us to notify you about the right job opportunities.
11. Contacting us
If you have any questions about our website or this Privacy Statement, please contact us by email at enquiries@smart-sourcer.com.
12. Use of cookies
This website uses cookies. Cookies are text files placed on your computer when you use a website or app. For more details of the cookies we use, please see our Cookie Notice.
13. Links to other websites
Please remember that if you use a link to go from our website to another website, or you request a service from a third party, this Privacy Statement will no longer apply once you have left this website. Your browsing and interaction on any other website is subject to that website’s own rules and policies.
